Trenton Public School District

NEW JERSEY
QUALITY SINGLE ACCOUNTABILITY CONTINUUM
2008-2009

OPERATIONS MANAGEMENT
 

 A. FACILITIES

The district provides adequate and appropriately maintained facilities to support teaching and learning.

INDICATORS RESPONSE/EVIDENCE

1 a. The district has a DOE-approved Long Range Facilities Plan or the district has submitted all required documents with updates or amendments on time. (N.J.S.A. 18A:7G-4)
b.The district implements projects that are consistent with the approved Long Range Facilities Plan and has received county office approval for emergent projects.
c. The district has reviewed and revised, as needed, the Long Range Facilities Plan.

 

2 a.The district has submitted and implemented a DOE-approved Comprehensive Maintenance Plan with corrective and preventive measures for the interior and exterior of each building and the major systems of HVAC, mechanical, plumbing, electrical, structural and grounds. (N.J.A.C. 6A:26A-1 et seq.)
b. The district is implementing the Comprehensive Maintenance Plan. (N.J.S.A. 18A:7G-9(b)3 and 18A:33-1 and N.J.A.C. 6A:26-3.1)

  

3 a. Annual health and safety reviews have been conducted in each building using the Evaluation of School Buildings Checklist   Report. (N.J.A.C. 6A:26-6.1, 6.2 and 12; and N.J.A.C. 6A:19-6.1 et seq.)
b. 100% compliance” section - all items are in compliance in all buildings.
c. ”80% compliance” section - at least 80% of items are in compliance in all buildings.

  

B.  NJ SMART

The district meets DOE established NJ SMART deadlines and data quality requirements in order to insure accurate student data.

INDICATORS

 RESPONSE/EVIDENCE

1      The district released its data file via the NJ SMART portal to the DOE by the posted deadlines in the prior year.
2. The district’s files are released with a final error rate of no more than 2%. (error rate is defined as # errors/total number of student records)

 C. STUDENT CONDUCT, SCHOOL SAFETY AND SECURITY

The district implements policies and programs that establish a safe, secure, supportive and disciplined school environment that supports teaching, learning and student achievement of high academic standards.

INDICATORS

RESPONSE/EVIDENCE

1 a.     The district annually has reviewed, revised or developed, and implemented safety and security plans, procedures and mechanisms in consultation with law enforcement, health, social service and emergency management agencies and other community members, including parents. (N.J.A.C. 6A:16-5.1 et seq.)
b.The district’s safety and security plan provides for the prevention of, intervention in, response to and recovery from emergency and crisis situations. (N.J.A.C. 6A:16-5.1 et seq.)
c.   The district has disseminated to the applicable sections of the school safety and security plan to all school employees. (N.J.A.C. 6A:16-5.1 et seq.)
d.The district has developed and provided training to all district employees, as appropriate, to enable them to recognize and appropriately respond to safety and security concerns. (N.J.A.C. 6A:16-5.1 et seq.)

  
2a. The district has collected and analyzed data on the incidents of violence, vandalism, substance abuse and disruptive behavior, and identifies activities to address them. (N.J.A.C. 6A:16-5.3 et seq. and N.J.A.C. 6A:16-7 et seq.)
b.The district requires employees to report incidents of violence, vandalism and substance abuse on a board of education-approved form that include offender, victim and incident detail information. (N.J.A.C. 6A:16-5.3(a))
c.The CSA annually has reported the number of incidents to the DOE using the Electronic Violence and Vandalism Reporting System (EVVRS), and verified the accuracy of the information reported. (N.J.A.C. 6A:16-5.3(e))
d.   The CSA annually has reported the data to the board of education and the district has held an annual public hearing. (N.J.A.C. 6A:16-5.3(f) and N.J.A.C. 6A:16-5.2(a)4) 
e.   The district has submitted to the DOE and implemented a corrective action plan for high incidences of violence, vandalism or alcohol or other drug abuse in response to notification by the Commissioner or the district is not required to do so. (N.J.A.C. 6A:16-5.3(i))             
f.The district has adopted and implemented procedures regarding a school employee that knowingly falsifies the annual report on violence, vandalism and substance abuse. (N.J.A.C. 6A:16-5.3(g))

 
3.The district has adopted and distributed to all school staff, students and parents a code of student conduct. (N.J.A.C. 6A:16-7.1)  
4.The district is in compliance with the student removal, educational services, record keeping, reporting and all other requirements under the Gun-Free Schools Act 20 USC 7151, Title IV Section 4141 of NCLB, N.J.S.A. 18A: 37-7 through 12, and N.J.A.C. 6A:16-5.5.  
5 a.       The district has promoted regular attendance of students by adopting and implementing policies and procedures that include expectations and consequences regarding timely arrival and attendance and school district responses to unexcused absences. (N.J.A.C. 6A:16-7.8)
b.The average daily attendance (ADA) rate for each district averages 90 percent or higher as calculated for the three years prior to the completion of the DPR. (N.J.A.C. 6A:32-13.1)		  
6.The district has distributed and provided training to all staff on the board of education approved policy prohibiting harassment, intimidation and bullying. (N.J.A.C. 6A:16-7.1(c) 7 and 7.9(d))  
7.The district has provided for the safety and protection of students through the annual review, development and implementation of a memorandum of agreement (MOA) with law enforcement and the implementation of board of education-approved policies to facilitate cooperation between school staff and law enforcement. (N.J.A.C. 6A:16-6.1 et seq.)  
8.The district has provided for the safety and protection of students through the adoption and implementation of policies and procedures designed to report missing and abused children to law enforcement and child welfare authorities. (N.J.A.C. 6A:16-11)  
9. The district has implemented procedures to review and resolve transportation incidents to avoid safety violations and ensure the safety of children (including but not limited to MVC requirements for bus driver inspections before loading and after drop-off and evacuation drills) or the district does not provide transportation. (N.J.A.C. 6A:27-11 and -12.1(g))  
10.The district has had no incidents of students being left on the school bus in the past year or the district does not provide transportation.  

  D. STUDENT HEALTH

The district supports the health and well-being of students so they are able to participate in the educational program.

INDICATORS

RESPONSE/EVIDENCE

1. The district has developed and implemented the DOE-approved school health nursing services plan. (N.J.A.C. 6A:16-2.1(b))

  

2.  The district has conducted school health services, screenings and examinations to identify the need for medical services for public and nonpublic students. (N.J.A.C. 6A:16-2.1 et seq.)

 

 
3. The district has complied with P.L. 2008 Chapter 38 by implementing strategies to identify those students who are not covered by health insurance and provide the list of those students to the Department of Human Services.

The district is working on an initiative to ensure that all of our students have health insurance to comply with Governor Corzine’s mandate. Trenton has received a grant from the NJ Dept. of Health and Senior Services that will assist us in accomplishing this goal during the 09-10 school year. 

At present all emergency cards have a check off for parents to indicate if their child has health insurance. Cards were distributed 08-09 for parents to update.  This information has been used to notify NJ FamilyCare and they have been contacting the parents to apply. By utilizing the monies from the grant, Trenton will be able to reach out to more parents and assist them in the process. 

Please see a copy of the information that will be printed on the revised emergency cards for the 09-10 school year:  Student Emergency Medical:   Information Card
 

4. If medical examinations are conducted by the district, the examinations have taken place in the school physician’s office or comparably equipped facility. (N.J.A.C. 6A:16-2.2(f) and 2.3(a)3iv)

  

5. The district has required medical immunizations prior to admittance into school and examinations upon enrollment and prior to participation on school-sponsored athletic teams. (N.J.A.C. 6A:16-2.2)


 

 E. STUDENT SUPPORT SERVICES

The district provides support services that address academic, social and behavioral needs to support student success.

INDICATORS

RESPONSE/EVIDENCE
 1a.         The district has a DOE-approved Comprehensive Equity Plan (CEP) designed to eliminate discrimination according to race, age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender, religion, disability, socioeconomic status, pregnancy or parenthood. (N.J.A.C. 6A:7-1.9)
b.The district has implemented the Comprehensive Equity Plan according to approved timelines.
c.The district has implemented any required desegregation plan or the district is not required to have a plan.
d.The district has provided professional development training for all school personnel on a continuing basis to identify and resolve problems associated with the student achievement gap and other inequities. (N.J.A.C. 6A:7-1.6)		  
2. A local district Technology Plan has been approved and has been implemented.  

3a.  A board-approved comprehensive guidance and academic counseling program has been implemented for all students. (N.J.A.C. 6A:8-3.2)
b.   The comprehensive career education and counseling program has been coordinated with transition services for those students with disabilities beginning at age 14 or younger as determined by the IEP team. (N.J.A.C. 6A:14-3.7(e)11 through 13)

  
4a. The district has ensured that each school building has a multidisciplinary team (such as Intervention and Referral Services Teams, Pupil Assistance Teams and School Resource Committees) as part of its coordinated system for the planning and delivery of intervention and referral services. (N.J.A.C. 6A:16-8)
b.The district has provided the multidisciplinary team members with the necessary professional development for fulfilling the team functions. (N.J.A.C. 6A:16-8.2(a)5)
c.The team(s) has recommended a course of action for each case that includes desired outcomes, plans for support, guidance and professional development for staff who identify learning, behavior and health problems. (N.J.A.C. 6A:16-8.2(a) 3, 4 and 10)
d.   The team(s) has made recommendations to the principal annually for improving school programs and services based on its annual review of action plans and actions. (N.J.A.C. 6A:16-8.2(a)11)
e.The district has identified the roles and responsibilities of all staff and parameters for participation of community members, including parents. (N.J.A.C. 6A:16-8.3)		  
5. The district has established, disseminated information about and implemented its  comprehensive alcohol, tobacco and other drug abuse program and has adopted and disseminated to all school staff, students and parents its policies and procedures for the prevention, assessment, intervention, referral for evaluation, referral for treatment, discipline for students using alcohol or other drugs and continuity of care. (N.J.S.A. 18A:40A-8 et seq. and N.J.A.C. 6A:16-1.4 (a)18; 6A:16-3 and 6A:16-4)  

6. The district has forwarded all student records, including disciplinary records, to the school district to which the student has transferred within 10 school days after the transfer has been verified by the requesting school district and has forwarded disciplinary records, with respect to suspensions and expulsions, to nonpublic schools. (N.J.A.C. 6A:32-7.5(f)10iii and 6A:16-7.10)

 
7.The district has provided educational services, either in school or out of school, within 5 days of the student’s removal for disciplinary reasons or absence due to chronic or temporary illness. (N.J.A.C. 6A:16-7.2; 6A:16-7.3 and 6A:16-10)  
8.The district has no nonpublic schools within its jurisdiction or the district has provided services and programs to nonpublic school students in accordance with Chapter 192 Auxiliary Services in accordance with N.J.S.A. 18A:46A-1 et seq. and N.J.A.C. 6A:14-6.1 et seq.; Chapter 193 Remedial Services for the Handicapped in accordance with N.J.S.A. 18A:46-19.1 et seq. and N.J.A.C. 6A:14-6.1 et seq.; Textbooks in accordance with N.J.S.A.18A:58-37.1 et seq. and N.J.A.C. 6A:23-6.1 et seq.; Technology in accordance with N.J.S.A. 18A:6-103 et seq.; and Student Transportation in accordance with N.J.S.A.18A:39-1 et seq. and N.J.A.C. 6A:27 et seq.